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Time Management Exercises

I recently piloted an in-house 4 hour Time Management class. Having run it once, I really feel that I need to make it more practical, and wondered if anyone could suggest some fun or interesting exercises. possibly along the lines of case studies, in trays or role plays. Any suggestions would be greatly appreciated.
Helen Hughes

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I recently ran a course in time management where the delegates had a pre course questionnaire to complete.
One of the "questions" was about "time bandits" ~they had a list of common timewasters in a day and were asked to tick all the ones that affected them. At the event each person was asked to briefly explain the worst one for them and then the group offered solutions/advice. It was really helpful, especially as it id'd some organisational problems, some problems where one delegate could actually solve the problem of another and one where a delegate WAS the time bandit!
Hope that helps
Rus Slater

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Hi

Would it be possible to receive your in-tray training activities as I have a time management seminar to deliver and need some nice active and dynamic activities to boost the participants
Thanks

Chris

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I had exactly the same problem with my Time Management course. I found an excellent activity called the 'in tray exercise' which has received some superb feedback from delegates. Drop me an e-mail and I'd be happy to share it with you.

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One exercise I do is to split the group into 2.
Provide each group with one piece of standard A4 paper, and one piece of standard A2 Flip paper, and a roll of sellotape. The objective is to build a completely free-standing bridge (ie NOT taped to the table or the wall)30cm high (long side of A4) and 60cm (short side of flip) long in 5 minutes that will support a toy car. Obviously a deadline involved, however can open a discussion around why succeeded/failed usually brings out - no planning, too long planning, no clear roles etc..

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We have developed an excellent task which can be tailored easily to specific groups or individuals. drop an email and we can discuss if this would benefit your event(s).

Regards

Gary

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This is from a training brief I have, not tested it out yet. You need required number of large jars filled with assorted bits and pieces of differing sizes. - split group into 3s, each group having their own jar and contents. The objective is to empty the jar then put all the stuff back in so that the top can be replaced easily. One of the group must note what order the objects are placed back into the jar.

The findings should indicate that the biggest item needs to be put in the jar first to be successful. It demonstrates in Time Management terms, that if we want to achieve the important objectives in our lives we must first identify the goals that are important. Once identified you must start to manage the big ones first, you then fit the smaller ones into your life around the big one.

Hope that makes sense.

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Another version to Rus's Time Bandits is the Time Wasters Excercise.

Ask the delegates to write down different things on a plain sheet of paper that they do on day to day basis apart from the tasks that are supposed to carry out as part of their jobs. Do not reveal delagates at this time that these are the potential 'time wasters'. Give them a few examples such as tea/coffee breaks, smoke breaks etc.

Ask them to scribble on different parts of the sheet rather than making a list.

Now ask them to start tearing off bits of paper each containing one 'time waster'. What is left of the paper after tearing off all the 'time wasters' is the actual time to carry out their tasks.


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Hi there! I run loads of Time Management courses and the exercise that I get most comments on is this:
Ask the delegates to jot down 10 things they did at work yesterday ( no order, no prompts, no comments); on a separate sheet of paper, jot down the 5 topics that they expect to discuss at their next appraisal/performance review. Look at the two lists together and mark in some way on the first list all the things which have a direct link to the second list. (Delegates may try to make indirect links to justify why they did certain things!)
The 'light bulb' moment is the recognition that we spend time on things which have little or no consequence to our performance. I usually ask them to plot the list of 10 things on an "Importance/Urgency" grid. They need to concentrate on the "important & urgent/non-urgent(therefore, planned) activities.
I like this activity as it clearly links performance with activity. hope this helps!

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Hello,

I have a Time Mgt: In-tray exercise that is about an 1-1.5 hours in length which I use regularly, quie a few Training Zone readers have contacted me to use it and the feeback has been very positive.
Email me directly and I'll send it on.
many thanks

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Hi,

I've to run a session on Time Management and i somehow liked the In-tray exercise a lot and searched for more information, but can anybody pass me something which is appropriate to run in a 4 hours traininh session with all the rules.Its a little urgent.

thanks,
Pooja

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Hello

 

I am very much interested in time management exercises as well. Can you help me?

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Hi Chris

 

Did you manage to find any in tray activities?

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How will the students perform the exercise though. I have tried to do it but unsuccesfully. The bridge would not support a toy car

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Please could I have a copy of any time management in-tray exercises. Many thanks, Tom

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Hello,
I have been readind your post . i am going to lead a workshop on 'time management' for students and I would like to have a look at
your famous in-tray exercise. can you e mail it to me please.
Regards,
Mrs Robertson

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Hello,

My name is Cristiana Marcu and I am trainer. For the moment I have a Time Management training and I feel confused about the activities that might work with the participants.

I saw you comment from 2006 at the same question related to Time Management exercises and activities.

Can you please share your ideas that will help the training to be more active? My e-mail address is [email protected].

Thank you very much!

Best regards,

Cristiana Marcu

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Dear J Read, I am going to give a Time Management seminar (8hrs) and I need an activity with a sound impact on my participants. Can you help me sending me your "In Tray" exercise?

 

Thank you so much

 

Nicola Zema

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Hi

The note on the post for the In-tray exercise says to e-mail direct but doesn't appear to give a direct e-mail.  Can anyone advise me who to e-mail to be able to get hold of a copy of this exercise.  I have a group of learners that only seem to digest and learn from activities and this seems to hit the nail on the head for this group.  I would really appreciate anyone being able to supply me with a  copy of this.

Kind regards

Fiona

e-mail: [email protected]

 

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This looks interesting for a session I need to run.  Can you send me the details, please?

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Hi Gary

Am quite new to the site, and just wondered if I could jump on the coat tails of the other user who was looking for some exercises to beef up a TM presentation - I'll be in the same boat with a group of Spaniards from a leading insurance company at the end of August, and would really appreciate any help you could give me.

Thanks a million

Donal

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Hi there

I've heard a lot about the In Tray Exercise and would love to include it in a TM workshop I am giving here in Madrid at the end of August.

Would be much appreciated if you could send me the file.

Many thanks,

Donal

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I'd really like to receive a copy of the In-Tray Exercise for an internal time managment sesion that I am hoping to run soon.  Has anyone actually received it?  I just ask because the original posts were over 4 years old!

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I am not sure if this will get to you email.

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Hi

Would it be possible for you to e-mail me a copy of your in-tray exercise.

Much appreciated.

JJ

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hi j read,

hope you still get to read this since your comment was posted four years ago. what's the objective of the in tray exercise? i want to know if it'll fit in the TM course i deliver in house.

many thanks. ivy

 

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Hi ,

 

Can you pls send me this "In Tray Exercise"... as I am going to conduct a training on Time Management..

 

Thanks & regards.

Bikash

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Hi!

 

My name is Oran and  I was just wondering if she ever emailed you the "In Tray exercise"

in 2008. If she did, I would REALLY appreciate it if you shared it with me. I am running a short session

on time management and am looking for powerful exercises to do with a huge group of 50!

 

Thanks so much!

 

Oran

 

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Hi,

Just wondering if you could forward me your in tray exercise.

many thanks

Ben

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