As a business owner, you really have to hand it to your managers. They are situated at the fulcrum point between your executive decisions and the employees who turn your decisions into the reality that is your business success. A manager of a highly competitive, fast-paced company, like yours, will often have more on their plate to complete than they know what to do with. They will have meetings, reports and need to deal with any serious problems that arise among their subordinates from time to time. Those who work under them may imagine that the manager is simply unapproachable because they are always quick with short responses and difficult to pin down. But, despite being so busy all the time, your managers must still find time to make sure that your company is operating at a sustained high rate of efficiency. When managers overlook their duty in this matter, this can lead to a slump in efficiency for the business and also to a serious loss in revenue as well. Wait, that is not going to be good for business. This is because the manager will not know if improvements in efficiency have been reached without looking at the hard employee data. The following are some important ways a manager can help to increase efficiency rates in the company for which they are themselves employed.
Perform Productivity Reviews
If you have a manager over a single department or over many departments in your business, then productivity reviews, covering the work-related data on the various employees they manage, are an essential part of their grasping where your business is performing well versus where it is performing poorly in terms of employee productivity affecting company efficiency. Having a clear method for getting these values will make it evident to your manager where attention needs to be focused to whip an employees productivity rate into shape to improve overall efficiency in your company. Even a modest improvement in efficiency can translate to a huge win by increasing revenue for the company. So, it is important for a manager to do regular analysis on the results found in the company’s employee productivity reviews in order to be able to intelligently figure out how to address areas where substandard productivity rates continue to drag the company’s efficiency rates down lower.
Showing Respect to Employees
A manager may not realize the extent of the positive impact showing respect to employees has on their morale and productivity—hence, raising the company’s efficiency--but suffice it to know it can be significant. When you show genuine respect to employees, you impart to them the notion that the company they work for values them and the work they do. This recognition can be a huge motivator for many employees. A lot of employees will strive even harder to keep getting this kind of positive treatment out of their superiors. Some employees see the process of being treated with respect by their superiors as being more desirable than even the money they earn. Sure, this is not true of all employees, but it is common for employees to reduce productivity or quit when a manager treats them poorly. Of course, this outcome is a hit to the company’s efficiency, and a manager can often prevent this from occurring by treating employees with respect and acknowledging the value of their work.
Another area where a manager can bring order to the office to improve efficiency is through effective project management. People simply get more done when they attack problems with the collective insights and efforts of an entire team of individuals working to bring about the desired outcome to a particular problem or set of problems. The trouble with individual employees straying from the direction the team is heading in is that it is generally shown to take longer for lone individuals to make progress in resolving problems that entire teams of people work through in a much shorter span of time. For example, imagine your company develops software that is used to maintain an online-based market research platform. It would be far less efficient to leave the development up to individuals who independently just did whatever they felt needed to be done without any collaboration with the rest of the team working on the software development project. Not only would this be inefficient, but it would also be downright chaotic. A manager can track and monitor the progress of such individuals and recognize how much time and company resources they are wasting. As a result of a manager making these individuals communicate better and work together, order would be brought to the chaos, and overall company efficiency will tend to increase from there.
An important aspect of a manager’s job is that they are in a unique position to provide training to the employees under them. Either they can provide this training themselves, or they can provide the training by utilizing other company resources designed to address the needs of such individuals. Either way, helping employees get the training they need can significantly increase productivity and efficiency around the office as trained individuals demonstrate greater insight and competence in how to perform their jobs.
When you see how involved a manager is in improving the various ways other employees function, it is easy to see why their efforts can lead to increases in overall efficiency for a company. From how they treat other employees to how they empower other employees, the influence of a manager on productivity and efficiency within a business can be quite significant. This is why it is important for companies to hire managers who can and will aggressively identify the best use of company resources to reach these greater states of efficiency within the scope of a business’s operations. This will only lead to increases in revenue as your employees become better fit to reach the potential your managers help to orient them to achieve over time.
Robert Cordray is a former business consultant and entrepreneur with over 20 years of experience and a wide variety of knowledge in multiple areas of the industry. He currently resides in the Southern California area and spends his time helping consumers and business owners alike try to be successful. When he’s not reading or writing, he’s most likely with his beautiful wife and three children.